Obtaining and Renewing Accommodations

Obtaining Accommodations

Registering for Accommodations

To be eligible to receive accommodations at WVU, a student must be registered with the Office of Student Accommodations and be authorized to receive accommodations following an intake appointment with an Accommodation Specialist. Consistent with the Americans with Disabilities Act, it is the student's responsibility to make their need for disability-related accommodations known and to provide documentation that meets the office's standards to support the student's need for requested accommodations.

1. Step 1: Register with OSA

   Students may register with the Office of Student Accommodations at any time by completing an online application. Future students can register with OSA once they are admitted to the University.

2. Step 2: Submit Documentation

   As part of the authorization process, students must provide up-to-date, appropriate, and objective documentation that clearly substantiates a significant functional impairment. The Academic Licensed Professional Questionnaire (LPQ) must be completed by a licensed professional who is credentialed in the area related to the diagnosed condition for which the accommodation is being requested. Documentation must be current and up to date. For example, psychological evaluations should be normed on adult scales. An Individualized Education Plan (IEP), 504 Plan, outdated documentation, and evaluations normed on child scales may not provide sufficient documentation. These documents do, however, serve as an appropriate starting place for discussions about accommodations with your Accommodation Specialist.

   Documentation Standards / LPQ

   • Students may submit documents to OSA by uploading them while completing the online application
   • Accommodations are authorized on a case by case basis. Documentation is not permitted from providers who are parents or relatives of the student, but there may be extenuating circumstances that could lead to an exception upon review.
   • Students who need to upload documents later, after submitting their application, can:
   • Fax them to 304-293-3861
   • Log into SAMM with their WVU Login username and password and add them under the "Documents" tab.

3. Step 3: Schedule an Intake Appointment

   Within 1-2 business days of submitting the application, students will receive an email notifying them of their assigned Accommodation Specialist and will be provided a link to schedule an intake meeting. Appointments can be made by phone or Zoom. During the initial meeting, Specialists will discuss with the student:

   • Documentation (submitted, and if any additional documentation is needed)
   • Academic history
   • Reasonable accommodations
   • The interactive process at West Virginia University
   • Any other relevant information

   If students would like their parent(s) or another person to attend the meeting with them, they can submit a Consent for Release of Information with a copy of a photo ID. Reach out for more information.

After the Intake Appointment

Appropriate accommodations will be determined based on the interactive process between specialist and student, the student’s documentation, previous effective accommodations, and the current functional limitations of the student. Temporary accommodations may be authorized to allow time for the student to get updated documentation necessary to ensure that the accommodations being considered are appropriate and reasonable.

Students should then follow the instructions in the section below, under Renewing Accommodations, submitting their request in SAMM and discussing the implementation of their accommodations with their instructors.

Renewing Accommodations

1. Step 1: Submitting Renewals

   Once accommodations have been authorized, students determine when to implement those accommodations and in which classes. Each semester, students must complete a Semester Renewal online, by selecting their courses and their accommodations within SAMM. This authorizes the student’s Accommodation Specialist to release the official accommodation authorization emails to instructors.

2. Step 2: Discussing with Instructors, as Necessary

   Some accommodations require a detailed discussion prior to implementation. For example, there may be instances where students and faculty must work out logistics (such as a time or location) before an accommodation can be implemented. As part of the interactive process, students are responsible for reaching out to initiate a discussion with faculty when warranted. If you do not reach out, your instructor may not be able to implement some accommodations. These discussions can happen in person, via phone, via Zoom, or through email. Students should maintain a written record of the discussion, should questions arise later. An additional guidance document will be provided along with your accommodation letter. After the meeting, students should electronically sign the accommodation letter in their SAMM account.

For more questions about Obtaining and Renewing Accommodations, please visit our FAQ page.